Summary Care Records

The Summary Care Record (SCR) is an electronic record which contains information about the medicines you take, allergies you suffer from, any reactions to medicines you have had, details of the management of long-term conditions, medications, immunisations, care plan information and significant medical history, past and present. It is held on a national database by NHS England. SCR may be shared with other healthcare professionals and organisations involved with your care. These professionals and organisations may also be able to update the record in order to ensure you are provided with the best possible care.

You can opt out of having an SCR, or exclude certain information being shared via the SCR by completing the NHS form.

Further information about the SCR can be found on the NHS Digital website.

We are required by Articles in the General Data Protection Regulations to provide you with the information in the following 9 subsections.

1) Data Controller contact details

Dr Davies & Partners

Linden House Surgery
30 Upper Fairfield Road
Leatherhead
Surrey
KT22 7HH

Gilbert House Surgery
39 Woodfield Lane
Ashtead
Surrey
KT21 2BQ

2) Data Protection Officer contact details

South, Central and West Commissioning Support Unit

Email: Contact@scwcsu.nhs.uk

3) Purpose of the processing

Upload of basic and detailed additional SCR data.

4) Lawful basis for processing

The processing of personal data in the delivery of direct care and for providers’ administrative purposes in this surgery and in support of direct care elsewhere is supported under the following Article 6 and 9 conditions of the GDPR:

  • Article 6(1)(e) ‘…necessary for the performance of a task carried out in the public interest or in the exercise of official authority…’
  • Article 9(2)(h) ‘necessary for the purposes of preventative or occupational medicine for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services…’

We will also recognise your rights established under UK case law collectively known as the Common Law Duty of Confidentiality.

5) Recipient or categories of recipients of the processed data

The data will be shared with Health and care professionals and support staff in this surgery and at hospitals, diagnostic and treatment centres who contribute to your personal care.

6) Rights to object

You have the right to object to some or all the information being processed under Article 21. Please contact the data controller or the practice. You should be aware that this is a right to raise an objection, that is not the same as having an absolute right to have your wishes granted in every circumstance.

7) Right to access and correct

You have the right to access the data that is being shared and have any inaccuracies corrected. There is no right to have accurate medical records deleted except when ordered by a court of law.

8) Retention period

The data will be retained in line with the law and national guidance.

You can find out more by:

9) Right to Complain

You have the right to complain to the Information Commissioner’s Office by:

Visiting their website: www.ico.org.uk/global/contact-us.

Calling their helpline on: 0303 123 1113 (local rate) or 01625 545 745 (national rate).

There are National Offices for Scotland, Northern Ireland and Wales. For more information visit the ICO website: www.ico.org.uk.

Common Law Duty of Confidentiality

Common law is not written out in one document like an Act of Parliament. It is a form of law based on previous court cases decided by judges; hence, it is also referred to as ‘judge-made’ or case law. The law is applied by reference to those previous cases, so common law is also said to be based on precedent.

The general position is that if information is given in circumstances where it is expected that a duty of confidence applies, that information cannot normally be disclosed without the information provider’s consent.

In practice, this means that all patient information, whether held on paper, computer, visually or audio recorded, or held in the memory of the professional, must not normally be disclosed without the consent of the patient. It is irrelevant how old the patient is or what the state of their mental health is; the duty still applies.

Three circumstances making disclosure of confidential information lawful are:

  • Where the individual to whom the information relates has consented
  • Where disclosure is in the public interest
  • Where there is a legal duty to do so, for example a court order